Dropping Off and Picking Up Your Camper

(All registered campers should receive an email from their camp Session Director, detailing the drop-off and pick-up process for that camp session. This page presents a general idea of how it works. Slight variations may exist between sessions. Please, contact your Session Director for details.)

Registration for each WCYC youth camp session begins at 4pm on the first Sunday of the session. No early arrivals without explicit permission from the Session Director. Please, do not leave your camper unattended until they have been successfully checked-in.

If you anticipate arriving after 5:30pm, please, contact your session director to make special arrangements.

Click here to confirm the first Sunday for your camp session, and the Session Director.

When you arrive

The first building you will see on the WCYC campground will be the Great Hall. It’s a log cabin that actually faces Fall Hall Road. (map) Please, park in the large parking lot just north of the Great Hall.

Escort your camper into the Great Hall for check-in. (You can leave all the camping gear in the car for now.) During check-in, we will take care of some important business, including these items:

  • Check your camper in (see notes below)
  • Confirm family contact information
  • Confirm receipt of required health & release form (see notes below)
  • Confirm payment
  • Distribute cabin assignments
  • Check in with the nurse (any prescription medications are logged and handed over to the nurse, all other relevant medical concerns will be addressed)
  • Receive contributions to the camper’s “canteen” (see definition below)
  • Ensure all paperwork is in order
  • Receive instructions from camp staff about how the rest of check-in Sunday will unfold, including when your camper should be at the first event
  • Get session-specific information on the timing and process for pick-up

Note: The check-in process goes much quicker, and more smoothly, if you have completed the camper registration online. Please, make every effort to do this prior to arrival. (Click here to register online.) For questions, contact [email protected] However, if you need to register your camper during the drop-off at check-in Sunday, the camper must be accompanied by their parent, or legal guardian.

Note: If someone other than you will be picking up your camper(s) at the end of the camp session, please, notify the staff at this time.

Note: Upon check-in, campers are required to turn over all medications — prescription & over-the-counter — to the camp nurse.

Note: Upon check-in, campers are required to hand in all cash. (The only thing to purchase on-grounds is in Canteen. And, we handle that money electronically.) If your camper does not wish to turn over the cash, please, leave it at home.

Canteen is a small on-site store, stocked with reasonably-priced candy, treats and chilled canned beverages. Youth have access to canteen for about an hour each day, in the middle of the afternoon. $25 is a common amount for two weeks of camp.

What Is Required for Registration?

Before your camper can be successfully checked in, we must have a completed WCYC Health & Release Form on record. Please, complete this form prior to arrival. If you registered your camper online, this form should have been completed at that time.

After Check-In

After your camper has been checked in, you can return to your vehicle, and drive your camper to their assigned cabin. (Consult the eager volunteer staff for directions.)

Pick-Up

All campers need to be picked up and removed from the grounds no later than 11am on the last Saturday of the session. (We hate to sound so rigid. But, please remember… our all-volunteer staff are ready to go home, too. But, they need to stick around and perform a lot of additional clean-up and restoration of the facilities and grounds.)

Some session directors start at 9am; some, at 10am. Please, check with your Session Director for details while checking in.

The scene on pick-up Saturday is always a little chaotic. Campers are packing up, cleaning their cabins, saying good-byes… and finding all manner of reasons to delay the end of their awesome WCYC camp session. The staff are usually torn in a hundred directions, answering questions, and saying good-bye to the campers. And, parents are driving around, trying to coordinate with their campers. Please, be patient with each other, and embrace the process.

Mid-Session Drop-Off or Pick-Up

If you will be dropping-off or picking-up your camper outside of the above-referenced dates and times, please, communicate directly with your Session Director. This should be done before the start of the camp session.