WCYC BY-LAWS: Board Recommended Updates
On Saturday, October 17, Wisconsin Christian Youth Camp (WCYC) will hold its Annual Membership Meeting at Oakhaven Church in Oshkosh.
During this meeting, current WCYC members will have the opportunity to vote upon proposed updates to WCYC’s by-laws.
These proposed updates are presented with the full support of the WCYC Board of Directors.
(Click here to view the current By-Laws, in their entirety.)
Many changes have been discussed or recommended in the past, but no updates have been made to the By-Laws for over 20 years. Over the past several months, the current Board has gone through the full By-Laws, and crafted these proposed updates. Due to the general passage of time, the language, the interpretation, the available communication mediums, and the geographic spread of the camp membership, these By-Law proposals should provide a more consistent approach to the environment WCYC is operating in today.
The detailed language of these proposed updates is included below.
The proposed updates are spread across three different “Articles” within the By-Laws. Voting will be conducted based on the three Articles. Therefore, there will be three separate votes cast, based on the following grouping by Article:
- two proposed changes apply to Article II – Membership
- four proposed changes apply to Article III – Meetings of Members and Voting Rights
- three proposed changes apply to Article IV – Directors
(Begin Board Recommended Updates)
ARTICLE II – MEMBERSHIP
Section 1 – MEMBERSHIP QUALIFICATIONS
Only members of the church in Christ in good standing shall be eligible for membership in this organization, and they must be eighteen (18) years of age or over. The directors of this organization reserve the right to decide who might or might not be considered in “good standing.” A life membership may be held in trust by a parent or guardian for a child until that child has attained the age of eighteen and has met other requirements of membership. Then, and only then, is such membership entitled to vote.
Members of a church/congregation affiliated with the Churches of Christ shall be eligible for membership in this organization. A member must be eighteen (18) years of age or over. The directors of this organization reserve the right to decide whether or not someone is deemed ‘eligible for membership.’
A life membership may be held in trust by a parent or guardian for a child until that child has attained the age of eighteen and has met other requirements of membership. Then, and only then, is such membership entitled to vote.
Section 8 – RESIGNATION OF MEMBERS
Any member may, at any time, resign as a member of the corporation by sending his written resignation to the President, Vice-President, if any, Secretary, or Treasurer of the Corporation, and such resignation shall take effect upon acceptance of same by the Board of Directors.
Any member may notify the directors of their desire to resign their membership by sending a written notice to the President or any of the designated officers of the Board.
Article III-MEETINGS OF MEMBERS AND VOTING RIGHTS
Section 1 – ANNUAL MEETING
The Annual Meeting of this Association shall be held at such a time and place in the state of Wisconsin during the month of October as determined by the Board of Directors for the purpose of electing directors and conducting such business as may properly come before the meeting, except that in the year 1960 there will be two annual meetings. Written notice of the annual meeting shall be given, by the Secretary, to all members at their post office address on file as of this corporation at least ten days prior to said meeting. (Amendment of 2-5-60.)
The Annual Meeting of this Association shall be held at such a time and place in the state of Wisconsin during the month of October as determined by the Board of Directors for the purpose of electing directors and conducting such business as may properly come before the meeting. Formal notice of the Annual Meeting shall be given, by the Secretary, by posting the primary designated WCYC web site, supported by postings on any additional social media or electronic media sites determined by the Board, at least fourteen (14) days prior to said meeting. (Where specifically requested by a member, notice will be provided via their post office address with mailing simultaneous to the electronic posting.)
Section 3 – QUORUM
A quorum shall be constituted by 10% of the voting members, or a number equal to the number of directors, plus 3, whichever is larger. (Amendment, 2-3-56.)
A quorum shall be constituted by a number equal to twice the number of board of directors.
Section 6 – ORDER OF BUSINESS AT MEETINGS OF MEMBERS
The order of business at meetings of members shall be as follows:
– Reading of notice and statement of mailing
– Reading of minutes of last preceding meeting
– Report of President, Treasurer, and Secretary
– Committee Reports
– Election of Directors
– Unfinished Business
– New Business
In the absence of any objection, the presiding officer may vary the order of business at his discretion.
The order of business at meeting of members shall be posted electronically on 1 or more WCYC sponsored web / social media sites at least seven (7) days prior to the date of said meeting with specification of Consensus versus Discussion Agenda items and with all appropriate documentation attached with the posting. The general order of business will be as follows:
– Consent Agenda, including Minutes of last preceding meeting
– Reports President, Treasurer, Secretary
– Committee and Session Director Reports
– Election of Directors
– New or unfinished Business
In the absence of any objection, the presiding office may vary the order of business at their discretion.
Section 8 – VOTING RIGHTS
Each member shall have one vote upon any question presented for action at any meeting of the members. There shall be no voting by proxy, but a mail ballot or general consent may be used. At any general meeting every question put to the vote of the meeting, including the election of the directors, shall be decided by on a show of hands, unless a more accurate method of vote is requested by a member. Such request must be made on or before the declaration by the chairman of the result of the show of hands. Any member not in “good standing” for any reason cannot vote. An objection to the qualifications of any voter must be raised at the meeting in which the vote in question is cast.
Each member shall have one vote upon any question presented for action at any meeting of the members. There shall be no voting by proxy. Votes will be accepted only from appropriately identified and registered members.
At the discretion and approval of the Board and consistent with the fourteen (14) day notification, a mail ballot, a “listed and signed” email / registered form, or voting via a designated WCYC registered web / social media site may be authorized for voting on appropriate items.
Article IV – DIRECTORS
Section 4 – QUALIFICATIONS
All directors must be male members of the corporation over the age of twenty-one who are in good standing and who are entitled by the by-laws to vote as members.
All directors must be qualified adult (eighteen or over) members with direct experience at WCYC (as a camper, staff member, session director, camp volunteer / worker) or with directly relevant experience as determined specifically by the board of directors to be useful for identified needs or purposes of WCYC and/or the board (financial or business planning, spiritual development and formation, camp programming/planning, facilities management, wildlife management, sustainability planning, team activity development, fund-raising, etc). Candidates for the board must be qualified and vetted by the Board Nominating Committee with direction given by the Board.
Section 5 – REMUNERATION
No director shall, as such, receive any remuneration for his service on behalf of the corporation. The directors shall have as a right by majority vote to fix the salaries or remuneration to be paid to all employees of the corporation and to vary same when it may be expedient to do so, and no further by-law or confirmation by the members other than the confirmation of this by-law shall be necessary to provide for such remuneration.
No director shall, as such, receive any remuneration directly as a consideration for serving or tenure on the board. Should any director be affiliated with an organization that provides services directly to WCYC, the decision to contract and pay for those services must be made by other directors and be compliant with the Board’s stated “Conflict of Interest” Policy.
The directors shall have as a right by majority vote and formal contract agreement to fix the salaries or remuneration to be paid to all employees of the corporation and to vary same when it may be expedient to do so, and no further by-law or confirmation by the members other than the confirmation of the by-law shall be necessary to provide for such remuneration. The directors shall also have the right by consensus vote to formally contract or agree to designated incentive based remuneration for certain services such as capital fund-raising with outside parties within the terms of this amendment.
Section 7 and 12 – VACANCIES and POWER TO FILL VACANCIES
Section 7 – VACANCIES. Vacancies on the Board of Directors shall be filled by appointment made by the remaining directors. Each person so appointed to fill vacancies shall have the same qualifications as provided for directors in the first instance, and shall remain a director until a successor has been elected by the members, who shall make such election at their next annual meeting or at any special meeting duly called for that purpose and held prior thereto.
Section 12 – POWER TO FILL VACANCIES. The board shall have power to fill any vacancy occurring for any reason whatsoever.
Section 12 will be deleted.
(End Board Recommended Updates)